How do you migrate from Zoho mail to Google Workspace?

Posted on by BlackBuck Magazine
Migrate Zoho Mail to Google Workspace

If you have the question, “How do I transfer Zoho Mail to Google Workspace?” This blog is exclusively for you.

It will review the reasons and steps to migrate Zoho Mail to Google Workspace. 

Google Workspace, formerly G Suite, is a collection of cloud computing, productivity, and collaboration tools, software, and products developed and marketed by Google. While Zoho Mail and Google Workspace are popular webmail services, several features make Google Workspace a better choice for centralized mail management. 

Individuals who use Zoho Mail’s free account for email communication are now considering switching to Google Workspace.

Table of Contents

Investing in Google Workspace benefits business tasks by improving data management capabilities. Migrating from a Zoho to a Google Workspace account is crucial, so do it carefully. 

Zoho Mail

Zoho Mail is a platform that makes communication accessible inside and outside the company. It integrates with both well-known third-party apps and the Zoho apps. It satisfies all requirements and is among the safest, most private, and ad-free email services. Using this Zoho email platform, you can handle all your emails more quickly and effectively.

With Zoho Free Mail’s free plan, you can obtain up to five email accounts with 5GB of storage space for each user and a 25MB attachment restriction. Furthermore, additional email addresses can be purchased for as little as $1 per user monthly.

Features of Zoho Mail and Google Workspace:

Zoho Workplace and G Suite are sophisticated office productivity solutions offering enterprises various features and package options. Below, we compare a few Gmail vs. Zoho Mail features. Read all the points carefully to migrate from Zoho to Google Workspace easily. 

Features of Zoho Mail

  • Storage: Zoho Mail’s storage options include 30 GB per user for the base plan and 100 GB for the professional subscription.
  • Accessibility: Zoho Mail includes a mobile version for iOS and Android that enables tailored experiences and offline work.
  • Scrub: Scrub lets you stop constantly working through your inbox by mass archiving or removing emails. Use the scrub tool in any folder to archive or remove emails from up to five senders.

Features of Google Workspace

  • Storage: G Suite’s Basic package gives users 30 GB of disk space. Comparatively, commercial and enterprise subscriptions include limitless safe cloud storage for each employee (with at least five user licenses).
  • Spam Filter: Gmail has sophisticated spam filtering with a claimed accuracy of 99.9%, supported by advanced Artificial Intelligence to avoid spam.
  • Accessibility: Gmail includes mobile applications for Android and iOS, which are frequently pre-installed on many phones.

These features may persuade customers to migrate from Zoho to G Suite for improved functionality. In addition, we’ll look at how to export Zoho Mail to Gmail.

What reasons are compelling users to move from Zoho Mail to Google Workspace?

People are continuously moving from Zoho Mail to Google Workspace. Let’s examine the reasons why users are switching.

  • Gmail offers many more features and facilities to its users than Zoho Mail.
  • Gmail has a feature to filter spam from emails, lacking in Zoho.
  • Gmail provides users with 15GB of storage, and they can send or receive files up to 25MB free of charge, but in Zoho, the storage is less, and you have to pay to extend it.

The above reasons make Gmail more favorable for users than Zoho Mail. 

Manual Method of Zoho to G Suite Migration

The section below covers the manual steps to migrate Zoho Mail to Google Workspace. The procedure is time-consuming and complex.

  • First, log in to Zoho Mail with your credentials.
  • Go to Settings and select “Email Forwarding and POP/IMAP”.
  • Enable IMAP Access by selecting the Enable option and reviewing the displayed information once.
  • Go to your Gmail account’s Settings and navigate to the Accounts and Import tab. 
  • Look for the option to add another email ID, then click it and enter your Zoho Mail address. Ensure that “Treat as Alias” is not chosen.
  • In the SMTP Server window, input Zoho Mail’s SMTP information (smtp.zoho.com) and set the port to 465. SMTP (Simple Mail Transfer Protocol) is an Internet standard for email transmission. It sends emails from an email client to an email server. 
  • Provide your Zoho Mail credentials and click Add Account.
  • An email will be sent to your Zoho account; confirm by clicking the link provided.
  • Go to “Email Forwarding and Pop/IMAP” and click “Add Email Address.” Enter your Gmail credentials and click next. You will receive a confirmation link in your Gmail account; confirm by clicking on the link.
  • Finally, input the confirmation code in your Zoho account to verify the migration.
  • When successfully deployed, emails sent to Zoho Mail are routed to the selected Gmail account.

Your Zoho to Google Workspace migration process is complete. Users may encounter some challenges when configuring IMAP servers. Furthermore, the previously indicated procedure can be complex, particularly for individuals with low technical knowledge. 

However, the Google Workspace migration tool will provide a quick and dependable way of migrating Zoho to Office 365, Yahoo, Hotmail, and G Suite. Remember, migrating from Zoho to Google Workspace is a significant step, so it’s essential to approach it with care and attention.

Professional Method to Migrate Zoho Mail to Google Workspace

The Zoho Mail backup tool is a reliable and secure solution for backing up Zoho emails to a hard drive or other storage device. This software makes it easy to download or export Zoho emails to various formats, including PST, EML, EMLX, MSG, Google Workspace, Outlook, Office 365, and others. It also allows for easy backup of enterprise Zoho Email accounts.

The steps for Zoho to Google Workspace migration with the professional tool are straightforward and user-friendly:

  • First, download and launch the Zoho Backup Tool as an administrator.
  • Enter your Zoho account username and third-party app password.
  • Choose the desired folders from the provided tree structure.
  • Select Gsuite as the saving option from the Save/Backup/Migrate As drop-down menu.
  • Enter your Google Workspace login credentials (ensure the GSuite password is an app password). An app password is a unique, auto-generated password that you can use to sign in to your Google Account when you use non-Google apps that don’t support two-step verification.
  • Select the relevant features from the software interface.
  • Finally, click the Convert button to migrate from Zoho Mail to Gmail.

Why should users prefer to do it through the Professional Method?

There are several reasons to use the professional rather than the manual method.

  • If you have multiple Zoho Accounts, you must repeat the manual method repeatedly to migrate all accounts. On the other hand, you can transfer all your Zoho Accounts at once using the professional process.
  • The manual method is a lengthy and time-consuming process. It will take too much time to migrate from Zoho Mail to Gmail.
  • The manual method can be complex and confusing for users with less technical knowledge.
  • When you transfer mail using the professional method, you will get the same hierarchy of Zoho mail in Gmail after migration.

Conclusion

In this post, we reviewed the features of Zoho Mail and Google Workspace, studied why users switched to Google Workspace from Zoho Mail, and learned about the two methods of migrating from Zoho Mail to Google Workspace: Manual and Professional. As discussed, IT experts suggest employing a professional tool to ensure a faster and more reliable migration procedure.

BlackBuck Magazine
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